Recalls slip through the cracks
The patient agreed to come back in 6 months. Six months later, no one remembered to ring. Quietly, a hygiene patient becomes someone else's hygiene patient.
For Dental Clinics · On WhatsApp Fill your hygiene chair, even after hours.
Chatbookr is an AI receptionist on WhatsApp built for dental clinics — handling recalls, hygienist bookings, emergency triage, and reschedules around the clock, with every visit written straight into Google Calendar.
Why dental clinics lose bookings
Three reasons the chair sits empty.
The phone isn't the bottleneck dentistry thinks it is. The real one is what doesn't happen after the call ends.
Hygienists and dentists share a phone line
One person at the front desk juggling cleanings, emergencies, cosmetic enquiries, and walk-ins. Whichever caller is loudest wins; the rest never call back.
No-shows quietly eat the schedule
A missed 60-minute hygiene slot can't be filled an hour later. Manual reminders take time your team doesn't have.
What changes with Chatbookr
A front desk that finally has time to talk to patients in the chair.
Automatic 6-month recalls
Set the cadence once. Chatbookr nudges every hygiene patient at the right time, on WhatsApp, and books their next visit without your team lifting a finger.
Hygienist + dentist scheduling, separated
Each provider has their own calendar and service menu. Patients are routed to the right chair, the right duration, and the right price — automatically.
Emergency triage in plain language
Toothache or chipped crown? Chatbookr asks the right questions, can collect a photo, and either fills an emergency slot or escalates the chat to your team in one tap.
Reminders and confirmations on autopilot
Patients confirm their visit on WhatsApp the day before. The ones who can't make it reschedule with one message — leaving you time to fill the slot.
Designed for dental workflows
Booking rules that match how your clinic actually runs.
Chatbookr learns your providers, services, durations, prices, and quirks. It books the right slot for the right patient with the right clinician — and you keep using Google Calendar.
- Multi-chair scheduling across hygienists, general dentists, orthodontists, and specialists.
- Service-aware durations — a 30-min check, a 60-min hygiene, a 90-min root canal, a 120-min cosmetic consultation.
- Recall automation with configurable cadences per service type.
- Pre-visit medical history confirmation sent on WhatsApp before the appointment.
- Insurance and payment policy messages applied consistently and politely.
- Late-cancellation enforcement with the wording you choose.
- Multi-language support for patients who'd rather message in Polish, Portuguese, Spanish, or German.
- One-tap human handover when a chat needs the principal dentist or practice manager personally.
How it works
From signup to first booking in 3 days.
No new software for your front desk to learn. Patients keep messaging the WhatsApp number they already know.
1. Connect
Link your WhatsApp Business number and Google Calendar. We handle the WhatsApp API approval on your behalf.
2. Configure
Together, we map your dental services, providers, durations, and booking rules — so Chatbookr sounds and books exactly like your clinic.
3. Go live
Patients message your existing number and start booking. Your team only sees the chats that genuinely need them.
Dental clinic questions
What dentists ask before they switch.
Can Chatbookr handle 6-month recalls?
Yes. Chatbookr schedules and sends recall reminders on the cadence you set — typically 6 months for hygiene, 12 months for routine check-ups — and books the next visit straight into Google Calendar when the patient replies.
Does it route hygienist visits separately from the dentist?
Yes. Each provider has their own calendar and service menu. A patient asking for a cleaning gets hygienist slots; a patient asking about a chipped tooth gets the dentist.
Can patients send photos of the problem?
Yes. Patients can send photos through WhatsApp. Chatbookr attaches them to the conversation and flags the chat for your team if a human review is helpful — for example, before triaging an emergency slot.
What about late-cancellation policies?
You set the rules — minimum notice, late-cancellation fee wording, reschedule windows. Chatbookr applies them consistently to every patient, with a friendly tone and a paper trail.
Can it confirm medical history before the visit?
Yes. Chatbookr can send a short medical-history confirmation or pre-visit checklist on WhatsApp ahead of the appointment, so your team isn't filling forms on arrival.
How much does it cost?
Plans start at EUR 99/clinic/month. Most dental practices start on the Growth plan at EUR 249/clinic/month. See full pricing — no setup fees, cancel any time.
Get started
See your dental clinic on Chatbookr in 20 minutes.
Book a short walkthrough and you'll get a tailored rollout plan within 48 hours — built around your services, hygienists, and recall schedule. Even if Chatbookr isn't the right fit.
Average reply time from our team: under 2 hours, Mon–Fri.