The phone is the bottleneck
One receptionist, one line. Every call that rings out is a booking your competitor takes instead.
AI Receptionist for Clinics, Salons & Barbers · On WhatsApp Stop losing bookings to a busy phone line.
Chatbookr replies to every client on WhatsApp, books the appointment straight into your Google Calendar, and hands off to your team the moment a real person is needed — 24/7, in 6+ languages.
Free rollout plan within 48 hours · No credit card · Live in 3 days
+31% more confirmed appointments
Replies in under 10 seconds
Live in 3 days
Hi, any slots Tuesday after 3?
Yes — 15:30 or 16:00 with Jamie. Which works?
16:00 please.
Booked for Tuesday 16:00 — confirmation and reminders are on the way.
+31%
More confirmed appointments in 30 days
−48%
Fewer front-desk interruptions
Official WhatsApp Business API
Native Google Calendar sync
GDPR-aligned, EU-hosted
Replies in 6+ languages
Built for appointment businesses, including
Dental & medical clinics
Hair salons
Barbers
Beauty & aesthetic studios
Physio & wellness
Veterinary practices
The hidden cost
Every missed call is a missed booking.
When your front desk is on another call — or closed for the day — clients don't leave voicemails. They message the next salon or clinic.
Clients reach for WhatsApp first
Most people would rather send a quick message than wait on hold — especially in the evening, on weekends, or while at work.
No-shows quietly drain revenue
Unconfirmed appointments and missed reschedules erase margin every month — and your team rarely has time to chase reminders.
Product
The receptionist that never misses a message.
Chatbookr answers every client on WhatsApp, books the appointment, and only escalates to your team when a human is genuinely needed.
Clients book in plain language
No apps, no forms, no portals. Clients ask the way they'd ask a friend — Chatbookr understands and replies in under 10 seconds.
Double bookings, gone for good
Every confirmed appointment lands directly in Google Calendar with the right stylist, chair, room, or clinician. Reschedules update in real time.
One tap and you're in the chat
Sensitive case? Complex question? Your team takes over the conversation instantly — with the full transcript already in view.
Made for groups and chains
Run several locations, providers, and WhatsApp numbers from one workspace. Each team only sees what they need to see.
How it works
From signup to first booking in 3 days.
No new software for your team to learn. We do the heavy lifting during setup — you just keep using WhatsApp and Google Calendar.
1. Connect
Link your WhatsApp Business number and Google Calendar. We handle the WhatsApp API approval on your behalf.
2. Configure
Together, we map your services, providers, and booking rules — so Chatbookr sounds and books exactly like your business.
3. Go live
Clients message your existing number and start booking. Your team gets a clean inbox of conversations that actually need them.
Pricing
Less than a part-time receptionist. Works every shift.
No setup fees. No long-term contracts. Cancel any month. Most businesses recover the monthly cost from a handful of saved no-shows.
Starter
EUR 99 /location/month
For solo chairs and one-person practices.
- 1 location
- 1 WhatsApp number
- 1 Google Calendar
- Up to 600 conversations/month
- AI booking + cancellations
- Email support (48h)
Most teams start here
Growth
EUR 249 /location/month
For busy salons and clinics with 2–5 providers.
- Everything in Starter
- Up to 2,000 conversations/month
- Up to 5 staff calendars
- Priority booking logic
- Human handover dashboard
- Priority support (24h)
Pro
EUR 549 /location/month
For multi-location groups and chains.
- Everything in Growth
- Up to 6,000 conversations/month
- Up to 20 staff calendars
- Multi-location support
- Advanced workflow routing
- SLA support
FAQ
Everything teams ask before they switch.
Honest answers to the questions that come up on every demo call.
Will my clients actually trust an AI?
Clients chat on the WhatsApp number they already know. There's no "talking to a robot" feeling — most never realise they're not messaging a person, and a real human is one tap away if they ask.
How long until I see results?
Most businesses go live in 3 days and start booking through Chatbookr the same week. Confirmed-appointment lift typically shows up within the first 30 days.
What if it answers something wrong?
Chatbookr only books inside the rules you set, and escalates anything outside its scope — medical questions, complaints, edge cases — to your team in one tap.
Is there a contract or setup fee?
No setup fee and no long-term contract. Pay monthly, cancel any time, keep your WhatsApp number and history if you ever leave.
Is patient data secure and GDPR-compliant?
Yes. Conversations are encrypted in transit and at rest, hosted in the EU, and we follow GDPR practices. Chatbookr never stores medical records — only the data needed to schedule a visit.
Does it work for my business type?
Chatbookr runs in dental, aesthetic, physio, vet, and GP clinics — plus hair salons, barbers, beauty studios, and other appointment-based businesses across the EU. If your booking rules can be written down, we can teach Chatbookr to follow them.
What counts as a conversation?
One client chat session inside a 24-hour WhatsApp window — no matter how many messages are exchanged.
Which languages are supported?
English, Polish, Portuguese, Spanish, German, and more — Chatbookr adapts to how each client writes.
Get started
See your business on Chatbookr in 20 minutes.
Book a short walkthrough and you'll get a tailored rollout plan within 48 hours — even if Chatbookr isn't the right fit. No slide deck, no hard sell, no credit card.
Average reply time from our team: under 2 hours, Mon–Fri.
